Group · Colombo

Executive Personal Assistant

Trillium Group operates across residential property development, commercial real estate, and hospitality. We are seeking an organised, proactive, and discreet Executive Personal Assistant to support our Executive Director across business and personal administrative matters. This role requires strong communication, sound judgement, and consistent follow-through to keep priorities, commitments, and deadlines on track.

Employment

Full time

Package

LKR 100,000 per month*

The role

Key responsibilities

Manage the Executive Director’s calendar, appointments, meetings, and daily priorities.
Coordinate meetings, prepare agendas, record minutes, and follow up on action items through to completion.
Liaise with teams, clients, consultants, and suppliers to obtain updates and flag matters requiring attention.
Draft and organise correspondence, letters, reports, and presentations.
Arrange business and personal travel, accommodation, itineraries, appointments, and bookings.
Maintain organised records and handle sensitive business and personal information with strict confidentiality.
Use ChatGPT or Claude to support drafting, research, summaries, and administrative tasks, checking outputs for accuracy.
Support special assignments and resolve day-to-day administrative issues with minimal supervision.

Candidate profile

Requirements

Previous experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management.
Excellent written and spoken English, with confidence communicating professionally at all levels.
Strong organisation, attention to detail, and the ability to manage competing priorities.
Sound judgement, discretion, integrity, and the initiative to anticipate requirements and follow through independently.
Proficiency in Microsoft Office, calendar management, and digital task-management tools.
Practical ability to use ChatGPT or Claude effectively, including providing clear instructions, refining responses, verifying accuracy, and protecting confidential information.
Flexibility to accommodate schedule changes and occasional time-sensitive requirements outside regular working hours.
Experience in property development, construction, hospitality, or a diversified business would be an advantage.